Legal Affairs
Policy Manual
ECSU Policy Template
Below is a policy template for Elizabeth City State University policies. This template should be used for all newly adopted policies. Should you have any questions, please contact the Office of Legal Affairs.
NOTICE:
The UNC Board of Governors and UNC System President have recently promulgated a variety of updates to UNC System policies, regulations, and guidelines (“UNC Policies”). ECSU is working diligently to update its Policies, Rules and Regulations contained in its online Policy Manual for compliance with UNC Policies. In the event of a conflict between any ECSU adopted Policy, Regulation, or Rule and UNC Policies, UNC Policies shall control.
Section 100: The Board of Trustees
100.1 Bylaws of the Board of Trustees
100.2 Adoption of the Policy and Procedures Manual, Rescission of Prior Policies and Promulgation of Policies
100.3 Guidelines for Proposing Policy Actions to the Board of Trustees and Issuance of Regulations and Guidelines by the Chancellor
100.4 Policies, Procedures and Criteria for Naming University Buildings, Facilities, Parts and Public Spaces Thereof[Repealed]
100.5 Delegation of Authority to Chancellor
Section 200: Personnel Policies
200.1 General Personnel Policies and Procedures
200.1.7 [F] Workplace Violence Report Form [Reviewed]
200.1.8 [F] Career Banding Dispute Resolution Form [Repealed]
200.1.10 Job Description Writing Procedure [Repealed]
200.1.11 Community Service Leave Policy [Repealed]
200.1.12 Military Leave Policy [Repealed]
200.1.14 Family and Medical Leave Policy [Reviewed]
200.1.19 Reasonable Accommodation Policy [Reviewed]
200.1.26 Equal Employment Opportunity Policy [Repealed]
200.1.28 Equal Employment Opportunity Program and Plan [Repealed]
200.2 SHRA Employees
200.2.4 In-Range Salary Adjustment Policy for SHRA Employees [Repealed]
200.2.6 Pay Dispute Resolution Policy [Repealed]
200.3 EHRA Employees
200.3.1 Hiring Procedure EHRA Non-Faculty [Repealed]
200.3.2 Hiring Procedure for Faculty [Repealed]
200.3.3 Supplemental Pay Policy for Employees Exempt from the State Human Resources Act (EHRA) [Reviewed]
Section 300: Academic
300.1 General Academic Policies and Procedures
300.1.5 Class Attendance Policy [Repealed]
300.1.16 Quiet Week Policy [Repealed]
300.2 Faculty
300.2.1 Promotion, Tenure and Post-Tenure Review
300.2.2 Graduate
300.2.3 Weekend Evening
300.2.4 Adjunct
300.2.5 Faculty Leave
300.2.5.2 Faculty Military Leave [Reviewed]
300.2.6 Administrative Separation and Retreat
300.2.7 Faculty Grievances
300.2.8 Retirement and Emeritus Status
300.2.8.1 [F] Phased Retirement Program Form Letter
300.2.9 Faculty Evaluations
300.3 Admissions
300.4 Sponsored Programs
300.4.1 General
300.4.2 Title III
300.4.2.1 Title III Proposal Development Policy [Repealed]
300.4.2.2 Title III Program Reporting Policy [Repealed]
300.4.2.3 Title III Program Evaluation Policy [Repealed]
300.4.2.4 Title III Program Expenditures Policy [Repealed]
300.4.2.5 Title III Program Travel Policy [Repealed]
300.4.2.6 Title III Program Endowment Management Policy [Repealed]
300.4.2.7 Title III/SAFRA Program Activity Management Policy [Repealed]
300.5 Library and Archives
300.5.1 Library
300.5.2 Archives
300.5.2.1 [F1] Accession Record Form [Repealed]
300.5.2.1 [F2] Deed of Gift Form [Repealed]
300.5.2.1 [F3] Archives Registration Form [Repealed]
300.5.2.1 [F4] Duplication Request Form [Repealed]
300.5.2.1 [F5] Photograph Reproduction Order [Repealed]
300.5.2.1 [G2] Archivists’ Code of Ethics [Repealed]
300.5.2.1 [G3] Permission to Examine [Repealed]
300.5.2.1 [G4] Permission to Publish [Repealed]
300.6 (Reserved)
300.7 Miscellaneous Academic Policies and Procedures
Section 400: Business & Finance
400.1 Purchasing
400.1.1 Purchase Authorization Procedure [Repealed]
400.1.2 Unauthorized Purchases [Repealed]
400.1.5 Specifications [Repealed]
400.1.6 Solicitation of Bids and Quotations [Repealed]
400.1.7 Bids and Selection Information [Repealed]
400.1.9 State Term Contracts [Repealed]
400.1.10 Small Dollar Purchases [Repealed]
400.1.11 Blanket or Standing Purchase Orders [Repealed]
400.1.13 Changes to Purchase Orders [Repealed]
400.1.15 Solicitation by Salesmen [Repealed]
400.1.17 Correspondence with Vendors [Repealed]
400.1.19 Receiving Purchased Items [Repealed]
400.1.20 Using Central Receiving [Repealed]
400.1.21 Return of Merchandise to Vendors [Repealed]
400.1.22 Contractual Services [Repealed]
400.1.23 Consultant Services [Repealed]
400.1.26 Required Purchasing Preferences [Repealed]
400.1.27 Conditional Purchases [Repealed]
400.1.28 Printing [Repealed]
400.1.30 Obtaining Federal Surplus Property [Repealed]
400.1.31 University Surplus Property [Repealed]
400.1.32 Buying Used Equipment [Repealed]
400.1.33 Rental and Lease Equipment [Repealed]
400.1.36 Complaints to Vendors [Repealed]
400.1.37 Maintenance and Service Contracts [Repealed]
400.1.38 Ethyl Alcohol Regulations [Repealed]
400.1.41 Meals and Lodging for Guests [Repealed]
400.1.42 Trade-In Allowances [Repealed]
400.1.43 Repair of In-Warranty Equipment [Repealed]
400.1.44 Repair of Out-of Warranty Equipment [Repealed]
400.1.45 Foreign Source Purchases [Repealed]
400.1.46 Zero Dollar Purchase Orders [Repealed]
400.1.48 Fixed Assets- Buildings [Repealed]
400.1.49 Fixed Assets- Land [Repealed]
400.1.50 Fixed Assets- Equipment [Repealed]
400.1.51 Fixed Assets- Equipment Inventory [Repealed]
400.1.54 Acquisition/Disposal of Property [Repealed]
400.1.55 Tagging Assets [Repealed]
400.1.57 Fixed Assets- Additions Definition [Repealed]
400.1.59 Maintenance Costs [Repealed]
400.1.62 Fixed Assets- Theft [Repealed]
400.2 Payroll
400.2.1 Changing Rate of Pay [Repealed]
400.2.2 Employee Withholding [Repealed]
400.2.4 Time Sheets and Work Reports-Work Study Students [Repealed]
400.2.5 OSC Centralized Payroll System [Repealed]
400.2.6 Year-End Adjustment For Negative Leave Balances [Repealed]
400.3 Accounting
400.3.1 General
400.3.1.1 Comptroller [Repealed]
400.3.1.2 Financial Reporting System (FRS) Description [Repealed]
400.3.1.3 Financial Reporting Structure [Repealed]
400.3.1.4 Account Code Structure [Repealed]
400.3.1.5 Attributes [Repealed]
400.3.1.6 Transaction Types and Codes [Repealed]
400.3.1.7 Reference Numbers [Repealed]
400.3.1.8 Receipts [Repealed]
400.3.1.9 Disbursement Policy [Repealed]
400.3.1.10 Transfers and Changes-CMP [Repealed]
400.3.1.11 Cash Disbursements-CMP [Repealed]
400.3.1.12 Cash Receipts-CMP [Repealed]
400.3.1.13 Special Payments to SPA Employees [Repealed]
400.3.1.15 Petty Cash Policy [Repealed]
400.3.1.16 Check Cashing [Repealed]
400.3.1.18 Installment Payments [Repealed]
400.3.1.19 Receipting and Depositing Funds [Repealed]
400.3.1.21 Identity Theft Prevention Program Policy
400.3.2 (Reserved for Banner Finance)
400.3.3 Student Accounts
400.3.3.1 Students Accounts [Repealed]
400.3.4 Travel
400.3.4.1 Reimbursement Request [Repealed]
400.3.4.2 American Express Corporate Travel Card Policy [Repealed]
400.4 Budget
400.4.1 Components of the State Budget [Repealed]
400.4.2 Budget Determination [Repealed]
400.4.3 Biennial Budget Requests [Repealed]
400.4.4 Continuation Budget [Repealed]
400.4.5 Expansion Budget [Repealed]
400.4.7 Establishing a Budget Code [Repealed]
400.4.8 Receipts [Repealed]
400.4.10 Cash Receipts-CMP [Repealed]
400.4.12 Requisitions for Funds [Repealed]
400.4.13 Disbursing Accounts in the State Treasury [Repealed]
400.4.14 Requisition for Allotment [Repealed]
400.4.15 Quarterly Allotments [Repealed]
400.4.16 Revision of Quarterly Allotments [Repealed]
400.4.17 Departmental Planning and Administration [Repealed]
400.5 Facilities Management
400.5.1 Lock Change and Key Requests [Repealed]
400.6 (Reserved for Auxiliary Services)
Section 500: Student Affairs
500.1 Student Conduct
500.1.3 Student Rights and Steps in the Judicial Process [Repealed]
500.1.4 Appellate Flow Chart [Repealed]
500.1.5 Student Hearing Bodies and Procedures [Repealed]
500.1.6 Automatic Suspensions [Repealed]
500.1.8 Readmission Following Suspension [Repealed]
500.1.9 Policy on Firearms and Weapons [Repealed, replaced by Policy 900.4.1.4]
500.1.10 Student Policy on Illegal Drugs [Reviewed]
500.1.11 Sexual Assault Policy for Students [Repealed, see Policy 900.4.1.5]
500.2 Residence Life
500.3 Student Life
500.3.1 General
500.3.1.1 Student Activity Admissions Policy [Repealed]
500.3.2 Clubs and Organizations
500.3.3 Greek Life
500.3.3.1 ECSU Greek Life Privacy Statement [Repealed]
500.3.3.3 Greek-lettered Fraternities and Sororities Membership Intake Procedure [Repealed]
500.3.3.4 Membership Eligibility for Greek-lettered Fraternities and Sororities [Repealed]
500.3.4 Commuter Students
500.3.5 Intramural
500.3.6 Mr. and Miss ECSU
500.3.6.1 Mr. and Miss ECSU Policy on Becoming Elected [Repealed]
500.3.7 Facilities
500.3.7.2 University Center Policy [Repealed]
500.3.7.4 University Softball Field Policy [Repealed]
500.4 Counseling and Testing
500.5 Student Health Services
500.6 Other Student Affairs Policies and Procedures
500.6.2 Off Campus Events Policy [Repealed]
Section 600: Enrollment Management
600.1 General
600.2 Financial Aid
600.2.2 Student Accounts Policy [Repealed]
Section 700: Information Technology
700.1 General
700.1.3 E-Mail Retention Policy [Repealed]
700.1.4 PC Replacement Policy [Repealed]
700.1.9 Laptop Loan Policy [Repealed]
700.2 Information Security
700.2.1 Information Security Plan [Repealed]
700.2.2 Network Security Policy [Repealed]
700.2.3 Banner Security Policy [Repealed]
Section 800: Athletics
800.1 Student Athletes
800.2 Other Athletic Policies and Procedures
800.2.1 Complimentary Ticket Policy and Procedures [Repealed]
Section 900: University Community-Wide Significance
900.1 General
900.1.2 Sexual Harassment Policy [Repealed]
900.1.2 [F2] Sexual Harassment Intake Form [Repealed]
900.1.5 Towing Policy [Reviewed]
900.2 Institutional Effectiveness, Research and Assessment
900.3 Institutional Advancement
900.3.1 General
900.4 Campus Safety
900.4.1 General
900.4.1.2 Timely Warning Policy [Reviewed]
900.4.1.3 Sexual Assault Policy [Repealed, replaced by Policy 900.4.1.5]
Section 1000: University Regulations
1000.1 Regulations on the Review and Execution of University Contracts and Documents