Division of Academic Affairs
Office of Sponsored Programs
SINCE 2021, ECSU FACULTY AND STAFF HAVE BEEN AWARDED OVER $102 MILLION IN GRANT AND CONTRACT SUPPORT.
The Office of Sponsored Programs (OSP), Contracts and Grants supports Elizabeth City State University’s research mission by assisting faculty and staff in the procurement of grants, contracts and cooperative agreements from external sponsors; promoting faculty involvement in domestic and international collaborations and research partnerships; administering the university’s Title III/FUTURE Programs to strengthen its infrastructure; and ensuring that its privilege of receiving external support is protected. Sponsored Programs oversees pre-award and post-award non-financial administration, Title III/FUTURE program administration, and research compliance.
SERVICES WE PROVIDE TO FACULTY AND STAFF:
- Identifying Funding Opportunities
- Strategy Sessions
- Proposal Review and Editorial Support
- Budget Development
- Communicating with sponsors and collaborators
TIPS FOR SUCCESSFUL PROPOSAL DEVELOPMENT:
READ through the entire solicitation and pay attention to deadline dates and program contacts.
- Contact the program officer to discuss your ideas.
- Identify colleagues, partners, collaborators.
- Contact OSP to develop your budget.
- Enter your proposal information in CAYUSE for routing/approval
- Submit your final proposal documents to OSP at least one week prior to deadline for review.
- Always consider revising and resubmitting if not funded!
Trainings & Resources
Cayuse - a cloud-based software system designed to enhance our electronic research administration infrastructure, support efficient proposal and award management, and provide superior reporting capabilities.
Cayuse is a cloud-based software system designed to enhance our electronic research administration infrastructure, support efficient proposal and award management, and provide superior reporting capabilities.
Cayuse SP 4.0 presents a unified, digital workspace for users that allows investigators and administrators to input proposal/award data, route for internal approvals, review and track progress through the entire project lifecycle.
ECSU users may sign into Cayuse SP using the link below. Users are then prompted to initiate single sign-on using their ECSU username and password.
Please do not create a Cayuse proposal record until you have first discussed your proposal submission, requirements, and deadline with the Office of Sponsored Programs.
For questions about using Cayuse, please contact the Office of Sponsored Programs at ecsuosp@ecsu.edu or contact one of the Sponsored Program staff members.
Instructions on How to Create a Proposal in Cayuse
Cayuse Human Ethics (IRB) Module is used for all IRB applications, modifications, approvals, and event reporting. In addition, all drafts/revisions and related documents will be housed in Cayuse. To access Cayuse Human Ethics, go to https://ecsu.cayuse.com – then click on Products in the upper right corner and select “Human Ethics”.
Webinar Instructions on how to use Cayuse Human Ethics
Cayuse Outside Interests Module is used to administer ECSU’s Annual Conflict of Interest (COI) Disclosure Campaign. Faculty and staff will be notified annually when to complete a COI disclosure via Cayuse. Annual COI disclosures are required by policy for all EHRA and SHRA employees who contribute to an externally funded project. Please follow the COI Instructions below.
CITI - Collaborative Institutional Training Program
Funding Resources
Training Guides and Resources
Federal Grant and Contract Guidance
- OMB Uniform Guidance (UG)
- Code of Federal Regulations
- Federal Acquisition Regulations (FAR / DFAR)
- SAM.gov
- Grants.gov
- National Science Foundation (NSF) PAPPG
- U.S. Department of Education – Grants Overview
- National Institutes of Health (NIH) – Policy & Compliance
- U.S. Department of Education – Higher Education Emergency Relief Fund (HEERF)
- The NIH Path to Excellence & Innovation Initiative | Office of Management
Title III/FUTURE
The Mission of the Title III Office is to serve as the central administrative office for the management of the Title III funded activities. The office assists the university by ensuring planning, management, budgetary and administrative oversight and providing technical assistance and evaluation of each activity. These functions, when applied in concert with other campus administrative activities, strengthen the total infrastructure of ECSU. Additionally, the office serves as a liaison between ECSU and the U.S. Department of Education.
The Title III Office must mesh an institutional perspective and comprehension of the institution’s mission, goals and objectives with the Strengthening of Historically Black Colleges and Universities (HBCUs) Program and the Strengthening of Historically Black Graduate Institutions (HBGIs) Program in order to affect long rang plans for utilization of Title III funding.
Research Compliance
Elizabeth City State University (ECSU) is committed to maintaining the highest standards of research integrity and ethical conduct. The University promotes a culture of honesty, transparency, accountability, and responsible research among faculty, staff, and students. ECSU provides guidance and resources to support ethical research practices, including the responsible conduct of research, protection of human and animal subjects, appropriate data management, and compliance with applicable federal, state, and University requirements. Through these efforts, ECSU seeks to ensure that research and scholarly activities are conducted responsibly and with the highest standards of integrity.
Research Security
Research Security
Research Security
Conflict of Interest
Conflicts of Interest and Commitment Policy
All EHRA Faculty members and non-Faculty EHRA staff (“Covered Employees”) of Elizabeth
City State University (ECSU) are subject to policies concerning conflicts of interest and conflicts
of commitment affecting ECSU employment and external professional activities. This policy is
based on policies and guidelines adopted by the UNC system Board of Governors, federal and
state law, and federal agency sponsor requirements.
Conflict of interest relates to situations in which financial or other personal considerations,
circumstances, or relationships may compromise, may involve the potential for
compromising, or may have the appearance of compromising a Covered Employee’s
objectivity in fulfilling ECSU duties or responsibilities, including research, service and
teaching activities and administrative duties.
Export Controls
Export Control Policy – Elizabeth City State University (ECSU) pursues federal, state and local resources to support teaching, research and community outreach activities. Resources are sought and received from federal agencies, state government, foundations, organizations, and individuals. The Export Control policy has been established in regards to the implementation of these activities with the goal to recognize the importance of compliance with all applicable export control regulations in the conduct of university activities.
CITI - Collaborative Institutional Training Program
CITI Training – On-line course modules provide specialized training to faculty, staff, and students on diverse topics including the following: Conflict of Interest; Essentials of Grant Proposal Development; Revised Common Rule; Social Behavioral Research Investigators and Key Personnel; Responsible Conduct of Research for Administrators (Investigators & Key Personnel); Human Subjects Research; Responsible Conduct of Research ; Laboratory Animal Welfare; US Export Controls; USDA Permits
Malign Foreign Talent Recruitment Programs (MFTRP)
Elizabeth City State University is committed to protecting the integrity, security, and transparency of federally supported research. Federal research agencies have established requirements addressing participation in Malign Foreign Talent Recruitment Programs (MFTRPs). These requirements are intended to prevent activities that could result in unauthorized transfer of intellectual property, research data, materials, or other nonpublic information; inappropriate duplication or overlap of federally funded research; or other conflicts with federal research awards.
NIH – Foreign Talent Recruitment Programs
https://grants.nih.gov/grants/guide/notice-files/NOT-OD-26-018.html
Responsible Conduct of Research Resources
ORI Introduction to RCR by Nicholas Steneck, PhD. This booklet introduces the reader to the nine RCR core instructional areas in four sections that follows research from inception to planning, conducting, reporting, and reviewing research.”
The Office of Research Integrity (ORI), US Dept. of Health and Human Services, has RCR (responsible conduct of research) educational resources in core instructional areas including, General, Data Acquisition, Management, Sharing, and Ownership, Conflicts of Interest and Commitment, Human Subjects, Animal Welfare, Research Misconduct, Publication Practices and Responsible Authorship, Mentor/Trainee Responsibilities, Peer Review, and Collaborative Science.
On Being A Scientist: Responsible Conduct In Research, this booklet makes the point that scientific knowledge is defined collectively through discussion and debate.
NSF RCR Requirements: Information on NSF’s Requirement for Instruction in the Responsible Conduct of Research
NIFA Research Terms and Conditions: Information on USDA’s Requirement for Instruction in the Responsible Conduct of Research
NIH Reminder: Requirement For Instruction In The Responsible Conduct Of Research In NIH National Research Service Award Institutional Training Grants.
Ethical Issues in Scientific Research: Research Triangle Park Chapter of Sigma Xi Scientific Research Society.
Bioethics Research Library the Library is home to the world’s largest and most diverse collection of materials on the ethics of health, the environment, and emerging technologies.
Council of Endowed Professors
The Council of Endowed Professors serve as leaders of the ECSU community through their scholarly activities, community engagement, and grant-funded programs.
Biography:
Dr. Ahmed Hashash has completed his PhD from Manchester University, UK. He was a fellow of the California Institute of Regenerative Medicine (CIRM) and New York University Medical School (MSSM), USA. Dr. Ahmed Hashash worked as a senior biomedical research scientist at Mount Sinai School of Medicine of New York University and Children’s Hospital Los Angeles. He was Assistant Professor and Principal Investigator of Stem Cell & Regenerative Medicine at Keck School of Medicine and Ostrow School of Dentistry of the University of Southern California, USA. In 2022, Dr. Hashash joined Texas A &M University as Associate Professor of Biomedicine/ Biology. From Jan 2017 to 2021, Dr. Hashash joined the University of Edinburgh (UK)-Zhejiang Univ. Joint Institute of Biomedicine (now known as ZJU-UoE Institute), as Associate Professor of Biomedicine. Dr Hashash joined the University of North Carolina campus in Elizabeth City (ECSU) in 2025 as Endowed Chair/ Distinguished Professor in Jan 2025. He is a member of several associations and societies including the International Association of Medical Science Educators (IAMSE) and Human Anatomy & Physiology Society.
Dr. Hashash has strong commitment to biomedical/biological education, and research experience at various programs and universities. He has several years of experience in teaching biomedicine and biology topics utilizing evidence-based teaching methods and an established record of scholarship and experience in undergraduate biomedical and biological education research. During his work at TAMU and ZJU-UoE, Dr Hashash have been teaching core courses on Human Anatomy & Physiology, Human Diseases: From Research to Clinic, Integrative Biomedical Sciences, Applied Biomedical Sciences, Building an Organism, Integrated Functional Biological Systems, Introduction to Cell & Molecular Biology and Introductory Biology courses. He has several educational research projects on promoting student active learning and critical thinking by integrating artificial intelligence (AI) and guided project format in teaching courses, facilitating high-impact student learning through community-engaged teaching and learning (CETL) approaches, and prompting student understanding, equity and inclusion. Dr Hashash’s teaching at various institutions worldwide has enhanced his ability to work, collaborate, mentor, and communicate effectively with faculty, staff, and students from diverse communities, cultures and communities.
Dr. Hashash has several studies and publications on the genes/enzymes that control stem cell behavior and biology and regenerative medicine. He has published more than 34 papers in reputed international journals and serving as an editorial board member of repute, in addition to over 17 book chapters. Dr. Hashash has received several international awards and recognitions over the years, including being the nominee for Kuwait Foundation for the Advancement of Science’s (KFAS) Prize in Applied Medical Sciences, and Manchester University Fellowship Award (UK). In, addiction, Dr. El-Hashash acts as a discussion leader at the prestigious Gordon Research Seminar/ Conference in USA, and a Peer Reviewer and International Extramural Review for The Medical Research Council (MRC) grant applications, London, UK. He is invited to speak at several international conferences in USA, Spain, Italy, Greece, Egypt, India, and China. He is the editor or author of over 10 books on stem cell and regenerative medicine that have been published by the prestigious publisher Elsevier and Springer. Dr. Hashash is currently Book Series Editor at Elsevier publisher, USA (2019-2028).
Dr. Timothy Goodale serves as the Basnight Endowed Professor of STEM Education at Elizabeth City State University. He holds a B.S., M.S. & Ph.D. from Old Dominion University and is credentialed for teaching in secondary science, elementary education and curriculum leadership in both Virginia and North Carolina. Dr. Goodale teaches courses at the undergraduate and graduate level for the Department of Education and Natural Sciences in K-12 Assessment, Program Evaluation, Research Methods, Curriculum Development and STEM Education. He is responsible for developing partnerships with minority serving and K-12 institutions to engage in appropriate educational and related scholarly activities, grant writing and attainment to bring forth education reform. Dr. Goodale is widely published and has served as PI or Co-PI in over $6.7 million dollars of externally funded research all focusing on STEM Education initiatives.
OSP Staff
Additional Contacts
- Institutional Review Board (IRB) Chair – Dr. Scott Bradshaw, sdbradshaw@ecsu.edu
- For assistance with Post-Award Grants Accounting, please contact Natarsha Jones, Division of Business & Finance, at grants@ecsu.edu – 252-335-8714.
OSP Resources & Documents
- Research Capability Statement
- Office of Sponsored Programs Procedure Manual
- Contract & Grants Payment Process
- Post Award Procedures
- UNC Data Mart - UNC System-Wide Data Site
- Events and Workshops
- Sponsored Programs Fact Sheet
- Indirect Cost Rate Agreement
- UNC Business Process - Compliance Standards for Contracts & Grants
- Division of Business & Finance
Contact Us:
- Office of Sponsored Programs
- 1704 Weeksville Road
- McClendon Hall Rm. 106
- Elizabeth City, NC 27909