Technology Purchase Requirements

ECSU’s technological environment is a complex and ever-changing landscape. We are here to help you navigate the complexities. 

IT reviews several aspects while reviewing your technology purchase requests, like:

• Functionality:  Is this new software/equipment/consultation going to meet your needs?

• Integration:  Will the new piece of software/equipment work with our existing systems and/or databases?

• Duplication:  Is there an existing technology that can meet your need?

• Security:  How does it keep personal data safe?

• Pricing:  Are you getting the best deal? Can we negotiate a better price for you? 

The IT approval process can take time. The earlier we can get involved, the better. It gives us an opportunity to identify any potential issues before you invest a lot of time (or money) into any product or service. Plus, it gives you IT support and expertise throughout.

To ensure compatibility with our existing systems and infrastructure, to prevent returns and unauthorized purchases, the following items must have a quote from IT before making purchase with your P-card (this is also applicable for writing a grant or submitting a requisition).

• You must submit a helpdesk ticket to obtain quotes for the purchase of any technology requiring pre-approval.

• Once approved for purchase, you can use the P-Card as a payment method to purchase only the items that were quoted, not to exceed the single transaction limit.

• It is required to attach a copy of both the approved IT request and quote to the transaction as documentation in BOA Works.

Contact Us:

Please call the Helpdesk at 252-335-3532 for assistance Monday through Friday 8:00 a.m. to 5:00 p.m. excluding campus holidays.

*Please Note – As technology changes, this information is subject to also change.